Logistics and Procurement Assistant (SONYO)

                                                          Vacancy Announcement

Job title:                      Logistics and Procurement Assistant

Report to:                    Administration and Personnel Manager

Salary:                         Negotiable (Assistant level)

Issue Date:                  15 September 2011

Closing date:               20 September 2011

The Somaliland National Youth Organization (SONYO Umbrella) is seeking an active, dynamic and a professional young person for the Position of Logistics and Procurement Assistant. The position is mostly based in Hargeisa, although some travels to the regions may be required. As the promotion of the current Logistics and Procurement Assistant will be effective within this month, September, we are looking to fill this position before the month ends.

POSITION SUMMARY

The Logistics and Procurement Assistant shall be responsible for managing SONYO’s assets including the vehicles and processing the procurements of SONYO. This position-holder will be required to be focused, committed and straightforward.

RESPONSIBILITIES

·         Prepare procurement plans in conjunction with relevant departments

·         Plan, implement and/or supervise/or coordinate logistics, procurement (goods & services) whilst conforming to both donor SONYO regulations and guidelines.

·         Plan and Implement the internal and external statutory law that affect the

·         Ensure that procurement status reports are updated at all times and are shared appropriately.

• Oversee the store operations to ensure adherence to policies, process, procedure and guidelines
• Ensure that all records including inventory list of SONYO items and equipment are updated and well kept

·         Provide inputs to budgets and project proposals for procurement and logistics activities

·         Any other reasonable duty as requested by line management

·         Develop a system of tracking procurement and logistics requests and generate status reports.

• Ensure that periodic Inventory reports are prepared as required internally by SONYO and/or by donors ie monthly, quarterly, yearly

·         Participate in the bid analysis process including preparation of quotations documents relating to suppliers.

·         Assist in getting free duty letters and customs clearance.

·         arranging the field trips

·         Managing SONYO drivers

·         Supervising drivers and organize their shifts

·         Ensure that drivers are available in office

·         Assist in Hiring of Guards/drivers

·         Follow up fuel consumption

·         Follow up maintenance of vehicles

·         ensuring that monthly vehicles maintenance is carried out

·         Ensure that vehicle movement should be monitored and reported on monthly basis

·         Manage morning and afternoon shuttle and daily vehicle movement

·         Obtain Visas and work permits for international staff

·         Organize flights and bookings of travels

·         Arrange local travels

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

·              University degree in Business Administration, or relevant field. 

·              2 years experience  in the Administration or Logistics with basic accounting knowledge

·              Training in Purchasing and Supplies preferred

KNOWLEDGE, SKILLS AND PERSONAL ATTRIBUTES

·         Excellent inter personal and communication skills and leadership skills – confident, dynamic, motivated and creative.

• High level of integrity
• Attention to detail
• Ability to resolve conflict
• Organized and a good planner
• Ability to work under pressure
• Significant understanding of complex emergencies
• Understanding of various donors requirements
• Excellent working knowledge in Microsoft Office.

·         Strong sense of responsibility and ability to work with minimal supervision

·         Experience   in Planning, managing people and analytical skills.

HOW TO APPLY:

·         Please send a CV, attached certifications and a Cover letter to: sonyoumbrella@gmail.com and the deadline is   September 20, 2011at 2 pm. You can also bring them by in a hard copy to SONYO office near the Ministry of Fishery in Badda Cas at Ibrahim Kodbuur or Behind Summertime Hotel.