Admin & Finance Officer (JCCP)

Terms of Reference

Position:              Admin & Finance Officer

Organisation:          Japan Center for Conflict Prevention (JCCP)

Duty Station:     Hargeisa, Somaliland

Starting:        Immediate

Duration:       one-month probationary period with possible extension (six months)

Background:

JCCP is a Non-Governmental Organisation established in 1999 base d in Japan. JCCP’s mission is to contribute to global peace and security by building human capacity for conflict prevention and peace-building. JCCP specialises in capacity building of NGOs and civil society, community security, experts’ training in peacekeeping operations, peace-building for civilian, police and military, education and livelihood support.

JCCP has an ongoing project in Somaliland/Puntland/Somalia. The Admin&Finance Officer will assist the work of the office and project under the supervision of Project Manager. S/he will be based in Hargeisa, Somaliland with field visits to the project sites when necessary.

Duties and Responsibilities:

Under the direct supervision of the Project Manager, the duties and responsibilities of the Admin&Finance Officer will be as follows:

§   Keep monthly finance records for each project as well as JCCP Somalia self fund,

§   Assist drafting financial reports for each project,

§   Conduct the necessary payments without delay,

§   Monitor expenditures of each project based on each budget lines,

§   Maintain office records, including receipts for each project in proper manners,

§   Procure the items which are necessary for the office and/or projects based on the regulations of each project, and

§   Perform other administrative duties as directed by the office.

Competencies:

§   Energy, passion and positive constructive attitude, even under pressure;

§   Teamwork with colleagues, partners, beneficiaries, government, donor organizations and other stakeholders;

§   Ability to manage multi-tasks and prioritize work schedules;

§   Sincerity and courtesy in assigned work;

§   Good command of computer applications such as Microsoft Office, and

§   Fluency in spoken and written English

Education/Experiences

§   Excellent oral, written, and structured presentation skills with the ability;

§   College or University degree in relevant academic field such as commerce, business, accounting and finance or holder of CPA (Certified Public Accountant) II or above;

§   Minimum of 2 years experiences in administration/finance; and

§   Working experience, including intern experiences in NGOs could be added value.

How to Apply

§   Please apply to yoshito.nakagawa@jccp.gr.jp together with a cover letter, detailed CV, age, marital status, daytime telephone contacts and 2 referees’ contacts.

§   Only shortlisted candidates will be contacted. 

Closing date: 15 September 2011